Forms for Activity Leaders and Crew Leaders

Activity/Crew Leader Forms

The Activity Leader’s Guide contains requirements for becoming an Activity Leader and FTA emergency protocols as well as information on planning, preparing for, and leading activities.

ACTIVITY LEADERS GUIDE

Forms for planning, conducting and reporting activities.  It is mandatory for Activity Leaders to submit Activity Proposals to their Chapter Activity Chair for approval before advertising and leading any activities – whether hikes, events, or trail maintenance.

ACTIVITY PROPOSAL

ACTIVITY SIGN-IN and ASSUMPTION OF RISK

MEETING SIGN-IN SHEET

POST ACTIVITY REPORT

Crew Leader Packet

Headed out to work on the Trail?   Use the forms listed below to make sure you have what you need to run a safe and well-coordinated workday.  The documents listed below make up Florida Trail Association’s volunteer crew leader packet.

Florida Trail Association Project Form Summary- Do you have questions about how to use our forms or where they go after your project?  We’ve provided all the details right here for you.

Project Paperwork Summary - Adobe Reader Format

Project Paperwork Summary - MS Word Format

Project Report Form- What are volunteer hours? Do my hours count? How can I document the work I did? The work our volunteers do is an invaluable contribution to recreation in the State of Florida.  Help us capture that contribution by making sure you report the hard work you and your crew have done. You can enter your hours online or use this hard copy.  Answers to all your volunteer hours and work questions are on the form.

Online Project Report Form - Adobe Reader Format (Interactive Document)
**To use this form: First save the blank document to your computer.  Then fill it in with the appropriate information.  This document can not be saved with the information filled in, but can be emailed and printed.

Project Report Form - MS Word Format

Tailgate Safety Session- Make sure volunteers feel prepared for what they should expect on the project.  Use the tailgate safety session to discuss project specific hazards and details.  This document will help you make sure you have covered all your bases and your volunteers feel like they know what to expect.

Tailgate Safety Session - Adobe Reader Format

Tailgate Safety Session - MS Word Format

Volunteer Profile Form- Encourage your volunteers to sign up with our online Volunteer Profile system before your project, but bring a few hard copies just in case! Once you have hard copies, you can either scan and send to mdonoghue@floridatrail.org, mail them to Megan Donoghue, 325 John Knox Road, Suite F?150, Tallahassee, FL 32303, email to mdonoghue@floridatrail.org or fill out the profiles online on your own.

Volunteer Profile - Adobe Reader Format (Interactive Document)
*First save to your computer.  Then fill out the form online and either print and mail or email to the information above.

Volunteer Profile - MS Word Format

FTA Assumption of Risk- Make sure all your volunteers sign FTA’s Assumption of Risk form before your project. Please mail this to the Gainesville office.

Assumption Of Risk – Adobe Reader Format

Trailhead Communications Plan- You are ten miles into the back country, how will you get your volunteers to definitive medical care should they become sick or injured.  Who do you call to get help?  These are all questions the Trailhead Communications Plan will help you answer.

Online Trailhead Communications Plan – Fillable Adobe Reader Format
*Does not save as a filled in document.  You must email or print once the document is filled in.

Trailhead Communications Plan – MS Word Format

Emergency Action Plan- Emergency situations can get hectic. Make sure you get help from your crew and assign roles ahead of time just in case!

Emergency Action Plan – Adobe Reader Format

Emergency Action Plan – MS Word Format

Job Hazard Analysis – The  Job Hazard Analysis (JHA) ensures volunteers have been briefed on the activities, the associated hazards, and how to mitigate those hazards. Please mail these to the Gainesville office.

FNST Trail Maintenance JHA- MS Word Format

FNST Trail Maintenance JHA- Adobe Reader Format

FNST Chainsaw JHA – MS Word Format

FNST Chainsaw JHA – Adobe Reader Format

FNST Crosscut JHA – MS Word Format

FNST Crosscut JHA – Adobe Reader Format

FNST Mower and Brushcutter JHA – MS Word Format

FNST Mower and Brushcutter JHA - Adobe Reader Format

FNST Canycom JHA

Volunteer Injury Packet

This is the volunteer injury packet, it contains information on how to report injuries, seek medical treatment and document the incident.  This packet should be downloaded in its entirety and carried with the volunteer crew leader during the project.

Volunteer Injury Instructions - The volunteer injury instructions should be followed in the event that a volunteer becomes injured; they contain information on the rest of the documents listed below that should be included in the packet.

Volunteer Injury Instructions – MS Word Format

Volunteer Injury Instructions – Adobe Reader Format

Trailhead Communications Plan- You are ten miles into the back country, how will you get your volunteers to definitive medical care should they become sick or injured.  Who do you call to get help?  These are all questions the Trailhead Communications Plan will help you answer.

Trailhead Communications Plan – Adobe Reader Format

Trailhead Communications Plan – MS Word Format

Emergency Action Plan- Emergency situations can get hectic. Make sure you get help from your crew and assign roles ahead of time just in case!

Emergency Action Plan – Adobe Reader Format

Emergency Action Plan – MS Word Format

SOAP Note - The SOAP note is a useful tool for the volunteer.  It is a way to document pertinent medical information on your patient for relayto a higher level of medical care and can save valuable time and provide critical information.  Volunteers attending WFA, WAFA, or WFR certification will become better acquanted with how to use this form.

SOAP_note – MS Word Format

SOAP_note -Adobe Reader Format

CA-1 - Form from the U.S. Department of Labor

CA-1-2013 – MS Word Format

CA-1-2013 – Adobe Reader Format

Witness Statement - Form to be filled out by someone who witnessed the incident

FTA-Witness-Statement – MS Word Format

FTA-Witness-Statement – Adobe Reader Format